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Anchorage Museum
Anchorage, AK, United States
25 days ago
Anchorage Museum
Anchorage, AK, United States
28 days ago
Anchorage Museum
Anchorage, Alaska, United States
25 days ago

Description

Do you like working with people and coordinating events? Then the Anchorage Museum is looking for you. We are seeking an individual experienced in providing exceptional customer service and event coordination for a full-time Event & Facility Rental Coordinator. This dynamic position works with community members and staff and oversees the use of Museum rental spaces.

The incumbent will be responsible for all aspects of rentals and events at the Museum, including promoting the Museum as a venue for private, corporate, and community-partner functions. This position will implement the facility rental program and assist with Museum-organized public events, exhibitions, and programs. The incumbent will develop and implement facility rental policies and procedures consistent with the care of the collection and the facility and the safety of staff and visitors. Working directly with internal and external customers, this position is responsible for the day-to-day management of the Museum rental program, from contracting to production, including customer service, scheduling, coordinating staff and support services, and the dissemination of information concerning facility use and related financial management tasks.

This position will require flexibility and non-standard work hours including weekends and evenings.

Essential Functions

  • Oversee functions and events held in Museum spaces
  • Demonstrate a proactive, creative approach to prospecting potential rental clients
  • Negotiate, implement, and oversee all contracts for Museum facility rentals
  • Build relationships through development strategies to ensure return facility rental business
  • Ensure external listings for rentals are accurate and up to date
  • Serve as primary point of contact for all facility rental business at the Museum, from pre- to post-event
  • Conduct friendly and knowledgeable facility tours
  • Demonstrate acute awareness of the needs of clients, both potential and current
  • Coordinate with the various departments within the Museum and communicate with staff regarding events and their potential impacts on Museum operations
  • Oversee logistics for major events, including set-up and take-down and working with catering, security, exhibitions, and collections to ensure that all is in compliance with Museum policies and procedures
  • Facilitate birthday parties, Polar Bazaar, overnight and other programs, as well as corporate events/retreats
  • Ensure all required information is entered accurately in Museum systems, and incompliance with its admissions and membership procedures
  • Assist with the organization, inventory, and maintenance of A/V equipment, in coordination with other exhibition department staff
  • Work with and ensure effective communication with the facilities department and Security for A/V needs and event logistics
  • Collect fees associated with the rental of the Museum's facilities
  • Ensure that internal calendars for event tracking and coordination are kept up-to-date, available for preview by other staff, and distributed to designated Museum staff
  • Research, develop and maintain ongoing records showing pertinent statistical information that departments can use in ascertaining their events and programs
  • Foster, facilitate, and maintain open communication lines with catering vendors


Job Information

  • Job ID: 57617118
  • Location:
    Anchorage, Alaska, United States
  • Position Title: Event & Facility Rental Coordinator
  • Company Name: Anchorage Museum
  • Job Function: Other
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